Institutional memory for event teams

Your agency's memory, never lost.always on.fully cited.one brain.

Brain reads every WhatsApp thread, email, and spreadsheet your team lives in — then turns them into one timeline of tasks, decisions, risks, and vendor commitments. Nothing walks out the door when someone does.

Free for your first event. Setup in under 10 minutes.
app.brain.io / portfolio
Portfolio
Events
Approvals
Vendors
Memory
Agents
3Active
7At risk
2Unowned
78%Ready
Decorator layout unconfirmed — 4 days outMeridian Corp Summit · no owner assigned
Blocking
Catering headcount changed +40 guestsExtracted from WhatsApp · 2h ago
Budget
Venue readiness trending upLast 7 days
The real cost

Event knowledge lives in people's heads. Then people leave.

Every agency runs on tribal memory: the WhatsApp group nobody archives, the vendor rate somebody negotiated in a call, the scope change agreed over lunch. It works — until it doesn't.

01

Turnover wipes the archive

A planner leaves and takes eighteen months of vendor relationships, negotiated rates, and client quirks with them. The handover doc covers 5% of what mattered.

02

Scope creep goes unlogged

"Can we just add a photo booth?" gets agreed in a thread. Nobody prices it, nobody assigns it, and it surfaces as a margin hole after the event.

03

Nobody owns the risk

Decisions get made across four channels. Half have no accountable owner, and the ones that do only find out when the deadline is already blown.

04

Founders triage blind

Running six events, you can't tell which one is quietly on fire until a client calls. By then the fix costs three times what prevention would have.

The system

Four layers that turn chatter into operating truth

Brain isn't another project board you have to feed. It reads the channels your team already uses and builds the structure underneath.

LAYER 01

Communication-native ingestion

Point Brain at Gmail, Outlook, and WhatsApp. Every message is parsed into structured objects — tasks, deadlines, approvals, vendor commitments — and mapped back to the right event.

  • Entity extraction across email, WhatsApp, and files
  • Every item keeps its exact source citation
  • Auto-routes to the right event, no manual tagging
WhatsApp Priya · Decor Vendors · 14:22

"Confirmed the stage riser at 24x16. Need the electrical drop moved 3m left, will add ₹18,000. Can deliver Thursday morning."

↓
DECISIONStage riser 24×16 approved
TASKRelocate electrical drop 3m
BUDGET Δ+₹18,000
DEADLINEThursday, delivery AM
SOURCEPriya · WhatsApp · 14:22
LAYER 02

Live command centre

One readiness score per event, computed from tasks, approvals, vendor confirmations, and budget drift. The portfolio view rolls it up across every brand you run.

  • Readiness with the exact blockers behind it
  • Budget leakage warnings the moment scope shifts
  • Cross-brand triage: what's at risk, why, who owns it
68%
Meridian Corp Summit11 days out · 4 blockers open
Vendors
88%
Approvals
54%
Logistics
71%
Budget
−8%
2 unowned decisions1 vendor overdue
LAYER 03

Risk register with real backups

Contingency stops being a conversation and becomes a record. Every critical dependency gets a primary plan, a trigger threshold, an owner, a fallback vendor, and a computed budget impact.

  • Trigger thresholds that fire alerts automatically
  • Fallback vendor pre-attached with contact and rate
  • Budget impact calculated on both branches
Outdoor stage — monsoon exposure
PRIMARYOpen-air stage, Lawn B, no cover
TRIGGERRain forecast >40% at T−72h
BACKUPShift to Banquet Hall 2 + AV re-rig
FALLBACKSkyline Tents · +91 98xxx 41220
IMPACT₹1,45,000 · +1 setup day
OWNERRahul M. (Ops Lead)
MonitoringT−72h check armed
LAYER 04

Agents that close loops, with receipts

Brain runs the follow-ups nobody has time for: chasing unconfirmed vendors, flagging decisions with no owner, compiling a handover pack the day someone resigns. Every action is auditable.

  • Daily digest of everything that moved in 24 hours
  • Missing-owner detector across decisions and tasks
  • One-click handover pack when someone exits
Agent run missing_owner · 08:00
08:00
Scanned 3 events, 47 objects
08:00
2 decisions with no owner found
08:01
1 critical task unassigned
08:01
Alert sent to event lead
Provenance
Priya S. · WhatsApp · Decor Vendors

"Confirmed the stage riser at 24x16…" — 14:22, 6 Aug

Pricing

Priced per agency, not per seat

Your whole team should be in the system. Charging by headcount guarantees somebody stays outside it — which is exactly how memory gets lost.

Starter

Solo planners and small teams finding their footing
₹4,999/month
  • Up to 3 active events
  • WhatsApp + Gmail ingestion
  • Task, decision & risk registers
  • Vendor database
  • Memory query with citations
Most chosen

Agency

Multi-event teams running concurrent productions
₹14,999/month
  • Unlimited events and brands
  • Everything in Starter
  • Pressure Mode & capacity pulse
  • All four autonomous agents
  • Approval routing to founder
  • Handover pack generation
  • Event Replay post-mortems

Scale

Production houses with compliance requirements
Custom
  • Everything in Agency
  • SSO and org-scoped RBAC
  • Custom agent workflows
  • Dedicated data residency
  • Priority onboarding & SLA

Stop rebuilding what you already knew

Set Brain up on one live event this week. If it doesn't surface something your team missed, you've lost ten minutes.

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"We lost a decade of vendor relationships when two planners left in the same quarter. Brain is the first tool that actually keeps it."
Ananya RaoFounder, Meridian Events · Bengaluru
12k+Messages parsed daily
340+Events run on Brain
100%Answers with citations
Pressure Mode active — showing blocking items only

Dashboard

Countdown to delivery

All events

EventDateVenueStatusReadinessBudget

Approval queue

Vendor database

VendorCategoryContactPhoneReliability

Ask Brain about your events

Every answer comes back with the exact message, sender, and timestamp it came from.

Brain can only answer from what it has been given. — or just drag one anywhere onto this window.

Add to memory

Auto-extracted

Drop briefs, run sheets, quotes, or exported chats here. Brain reads each one, pulls out the tasks, decisions, risks, dates and amounts, and wires them into the map below — every node is a real object in your workspace, not a picture of one.

Drag event files here

Or click to browse. Each file is read in your browser — nothing is uploaded — then extracted and filed against the event above.

PDF · DOCX · PPTX · XLSX · TXT · MD · CSV · JSON · HTML · VTT · ICS

Message inbox

Auto-extracted

Everything Brain has ingested across all channels, newest first, with the structured objects it pulled out of each message.

Autonomous agents

Auditable runs

Daily digest

Everything that moved in the last 24 hours, plus every task falling due inside 72 hours.

Missing-owner detector

Scans decisions and critical tasks with no accountable owner, then alerts the event lead.

Vendor follow-up drafts

Finds overdue vendor commitments and drafts a follow-up ready for your review.

Handover pack

Compiles every task, vendor agreement, and decision a departing team member owned.

Latest output

No agent run yet. Trigger one above to see its output and audit trail.

Event Replay

BETA

After an event closes, Brain cross-references the final run sheet, budget, and vendor logs into a post-mortem — the reusable checklist items, where margin leaked, and which vendors earned their rating.

Connected channels

0 connected

WhatsApp simulator

Live extraction

Send a message the way a vendor would. Brain parses it, creates the tasks and decisions it finds, and files it against the event — exactly what the real WhatsApp webhook does.

Plan & billing

—

Customer record

All workspaces

Operator only

Pick a plan on any row to change it. Anything set here is recorded as a free comp — ₹0, so giving a friend Agency never shows up as revenue.

WorkspaceOwnerPlanStatus AmountSigned upLast login LoginsEventsChange plan